Privacy Policy

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Effective Date: April 18, 2025
Last Updated: June 8, 2025

The Arvencia Group (“we,” “our,” or “us”) is committed to protecting the privacy and confidentiality of personal, business, and institutional data shared with us. This Privacy Policy explains how we collect, use, store, and protect information in connection with our website, advisory services, and client engagements.

1. Who We Are

The Arvencia Group is a multidisciplinary consulting and advisory firm operating under Arvencia LLC, a Virginia-based entity headquartered in McLean, Virginia. We serve clients throughout Washington, D.C., Virginia, Maryland, Florida, and nationally across regulated sectors.

Our services include strategic advisory, regulatory and compliance consulting, cross-border investment planning, operational consulting, litigation-aligned support, and financial oversight for private firms, legal teams, federal contractors, and institutions.

2. Information We Collect

a. Client & Professional Data

We may collect information such as:

• Full name, contact information, and job title 
• Entity formation, ownership, and tax identification numbers (SSN, EIN) 
• Engagement documentation, contracts, and signed authorizations 
• Financial, regulatory, or compliance records 
• Payment information and invoicing details
   

b. Automatically Collected Data

• IP address, browser type, and device information 
• Pages visited and time spent on site 
• Location data (if enabled by your browser)
   

c. Third-Party Tools & Integrations

We may utilize secure third-party platforms (e.g., GoDaddy, Stripe, PayPal, Calendly, Google Analytics, ShareFile, and Dropbox) for hosting, scheduling, billing, or file exchange. These vendors may collect or process your data according to their own privacy policies.

3. How We Use Your Information

We use your information to:

• Deliver advisory, consulting, compliance, and strategic services 
• Facilitate secure payment and billing processes 
• Communicate regarding project deliverables or engagement milestones 
• Provide scheduling, updates, legal notices, or critical communications 
• Comply with contractual, legal, regulatory, or fiduciary obligations
   

We do not use your information for behavioral advertising or unrelated solicitation.

4. How We Share Your Information

We do not sell or rent your information. We may share information only when necessary to:

• Work with authorized third-party service providers or platforms 
• Coordinate with legal, tax, or financial professionals when authorized 
• Satisfy legal, regulatory, or court-ordered requests 
• Facilitate secure processing of payments, filings, or communications
   

5. Data Retention

We retain data for a minimum of seven (7) years or as required by:

• IRS and state compliance standards 
• Industry standards for legal, audit, and advisory services 
• Client contractual agreements and internal governance protocols
   

6. Your Rights and Choices

You have the right to:

• Request access to the information we maintain about you 
• Request correction of inaccurate or outdated records 
• Request deletion of data (if permissible by law or engagement terms) 
• Withdraw consent to receive promotional or non-essential communication
   

If you reside in a state with specific data protection laws (e.g., Virginia, California, Colorado), you may also have:

• The right to know what personal information is collected and shared 
• The right to request deletion of your personal data 
• The right to opt out of profiling or sale of personal data (we do neither)
   

To exercise your rights, contact us at: support@arvenciagroup.com

7. Data Security

We implement industry-standard practices to protect your data, including:

• SSL encryption for all site transactions and submissions 
• Controlled access to sensitive information internally 
• Secure portals for document exchange and storage 
• Regular monitoring of our systems and vendor environments
   

However, no digital system is guaranteed 100% secure. We encourage all clients to use strong passwords and notify us immediately of any suspicious activity.

8. Legal Jurisdiction

This Privacy Policy is governed by the laws of the Commonwealth of Virginia. Any disputes arising from data use, storage, or privacy will be resolved exclusively in the state or federal courts of Fairfax County, Virginia.

9. Children’s Privacy

Our services are designed for businesses, professionals, and institutions. We do not knowingly collect or retain personal data from children under the age of 13. If such data has been submitted in error, please contact us for removal.

10. Updates to This Policy

We may update this Privacy Policy periodically. All changes will be reflected on this page with a revised “Effective Date.” Continued use of our services or platform after a revision constitutes acceptance of the updated terms.

Contact Us

The Arvencia Group (Arvencia LLC)
National Advisory Headquarters
1640 Boro Place, 4th Floor, McLean, VA 22102
📞 +1 703 485 5013

Washington, D.C. Office
20 F Street NW, 7th Floor, Washington, DC 20001
📞 National: +1 888 298 9815 | Local: +1 202 866 0710

Maryland Office
9711 Washingtonian Blvd., Suite 550, Gaithersburg, MD 20878
📞 +1 240 990 7959

Florida Office
601 Brickell Key Drive, Suite 700, Miami, FL 33131
📞 +1 305 954 2222

📩 Email: support@arvenciagroup.com